Team Assistant, Office & Administration (m/f/d)

Last Mile Semiconductor GmbH, a Dresden-based deep-tech startup, is developing the next generation of energy-efficient wireless connectivity solutions based on the new DECT NR+ standard. To ensure our teams can focus on research and development, we need someone who can reliably organize day-to-day operations, maintain an overview, and bring order to areas where challenges arise.

Your Responsibilities

Office Operations

• Labeling, assigning to employees, and managing all inventory (tag numbers), including reconciling and maintaining records in the ERP system
• Managing the mailbox, as well as receiving and sending mail and packages
• Registering visitors
• Coordinating cleaning services, organizing repairs, and assisting with office expansions and renovations
• Management of service providers in office management
• Organizing corporate events
• Fleet management

Purchasing

• Ordering of small supplies, office supplies, office equipment, and direct and indirect goods (catalog items)
• Negotiating framework terms for catalog orders
• Ordering and managing cell phone contracts

Finance Support

• Verification, processing, and tracking of incoming invoices
• Management and reimbursement of credit card charges, travel expenses, and other expenses

HR support

• Employee onboarding and offboarding, including documentation and administration
• Coordination and administration of employee benefits (JobTicket, JobRad, etc.)
• Support with relocation (housing, visas, etc.) and permanent stays for our international employees

Your Profile

Professional Qualifications

• Completed business training or several years of professional experience in office management, administration, secretarial work, or reception

• Proficiency with common MS Office applications and Gmail, as well as an interest in digital processes and ERP systems

• Very good German language skills at the C2 level or native-level proficiency in spoken and written German

• Very good written and spoken English skills at a minimum C1 level

Personal

• Highly structured and meticulous work style: You bring order to complex processes and maintain a clear overview even when handling multiple tasks simultaneously

• Proactive: You take the initiative to engage with the team and management, follow up on matters, and address even uncomfortable topics before they escalate

• A confident, engaging, and self-assured demeanor, along with the ability to reliably follow through on commitments

• An all-around mindset with a strong sense of ownership: You think proactively and independently and set priorities on your own initiative

• Discretion and a service-oriented approach when dealing with internal and external contacts

We offer you

• A key role with significant responsibility and creative freedom
• An environment where proactive thinking, initiative, and proactivity are expressly encouraged
• Short decision-making paths and pragmatic solutions
• A permanent position with a high degree of autonomy and long-term prospects
• Individual opportunities for professional development and creative input in a growing deep-tech company
• Comprehensive benefits package: retirement plan and disability insurance with monthly contributions ranging from €100 to €200
• Attractive benefits: free JobTicket or JobRad, as well as free access to the on-site gym
• Modern workplace in Dresden